- The Society shall be called Field End Photographic Society.
- The aims of the Society shall be to bring together photographers with the object of promoting greater knowledge, skill, interest and pleasure in photography.
- Full Membership shall be open to all persons, amateur and professional, interested in photography.
- An Annual General Meeting shall be convened not less than one month before the end of the season and at such a meeting 25% of the club members shall form a quorum. If a quorum is not obtained at such a meeting, the Secretary shall call another meeting within one calendar month at which all those attending shall be deemed to form a quorum. Twenty-one days’ notice of the date, time and place of the Annual General Meeting shall be given. The agenda shall be made available to members at least 14 days before the meeting.
- The Committee shall consist of the following appointments: Chairperson, Treasurer, and Secretary and other such posts as the Committee feels necessary, with a minimum of six members. All Committee posts shall be without remuneration. The Chair will be elected once every two years. All other members of the Committee shall be elected on a yearly basis at the AGM and shall take office immediately after the last meeting of the Society’s season. 51% of the Committee members shall form a quorum. The Committee shall have the power to co-opt additional members. Any person who Is elected to a post on the committee and does not re-join the club for the duration of the post shall be considered to have resigned the post. If a committee member is unable to continue in their post mid-season, a replacement will be sourced from the committee or if this is not possible, a FEPS member may be co-opted onto the committee. The Winning image of the PDI of the Year will be published on the Programme. If for any reason the image is not suitable*, the Programme Sec will publish a digital copy of the winning coloured Print of the Year on the Programme or if this is not suitable, a digital copy of the monochrome print of the year. *Suitability may relate to the format of the image.
- Annual subscriptions shall be recommended by the Committee and approved by members at the AGM. The annual subscription shall be set for the following season each year at the AGM. The annual subscription shall become due on the first meeting of the season. Members joining after the AGM and before the end of season shall pay the annual subscription value equal to the following season, which will also entitle them to membership for the following season.
- An Examiner of the Society’s accounts shall be appointed by the Committee but shall not be a member of the Committee. The accounts shall be closed on March 31st and an examined income and expenditure account and balance sheet must be presented at the AGM. All payment to the Society shall be authorised by two of the three officers nominated by the Committee. The accounts shall be closed on March 31st and an examined income and expenditure account and balance sheet must be presented at the AGM. All payment to the Society shall be authorised by two of the three officers nominated by the Committee.
- Meetings of the Society shall be held weekly throughout the season.
- The Committee shall be responsible for the management of the Society in accordance with the Constitution. Any proposal to amend the Constitution or to consider any business, other than ordinary business, shall be submitted in writing to the Secretary at least twenty-one days before a general meeting and the Secretary shall make such proposal available to members at least fourteen days before the meeting.
- An Extraordinary General Meeting shall be called by the Secretary within one month of a requisition, signed by not less than six members, calling for such a meeting being deposited with the said Secretary. Twenty-one days’ notice of the date, time and place of the Extraordinary General Meeting shall be given. The agenda shall be made available to members at least fourteen days before the meeting.
- At an Extraordinary General Meeting, 25% of the membership shall form a quorum.
- If the Committee decides a merger of the Society with another organisation is desirable, the Secretary shall summon an Extraordinary General Meeting at which the merger resolution shall be the sole business. Such resolution shall only be effective if supported by 75% of members present.
- If the Committee decides that dissolution of the Society is desirable, the Secretary shall summon an Extraordinary General Meeting at which the dissolution shall be the sole business. Such resolution shall only be effective if supported by 75% of members present.
- Following the passing of such resolution, the Committee shall be responsible for the liquidation of the Society. A further Extraordinary General Meeting shall be summoned on completion of the liquidation at which the distribution of the surplus will be determined. Proposals for the distribution of the surplus shall be submitted to the Secretary at least fourteen days before that Extraordinary General Meeting; no part of the surplus shall be distributed directly or indirectly to members. Anyone who is a member of the Society at the time of the Extraordinary General Meeting at which the dissolution resolution is passed shall, unless he resigns in writing, remain a member until the dissolution is complete.
- All trophies shall remain at all times the property of Field End Photographic Society.